Project management consultancy services

Country: Norway
Language: EN
Customer: Helse Stavanger HF
Number: 7050330
Publication date: 13-01-2018
Contract value: 919 478 (USD)
Price original: 7 500 000 (NOK)

Source: TED


  1. Section I
    1. Name and addresses
      Helse Stavanger HF
      Postboks 8100
    2. Joint procurement
    3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      Additional information can be obtained from Mercell Norge AS
      Karihaugveien 89
      Contact person: 1086
      Internet address(es):
      Main address:
      electronically via:

    4. Type of the contracting authority:
      National or federal agency/office
    5. Main activity:
  2. Section II
    1. Scope of the procurement:
      1. Title:

        SUS2023 — Procurement of Document Controller.

      2. Main CPV code:
      3. Type of contract:
      4. Short description:

        The Contracting Authority wants to use this competition to enter into a contract for the delivery of: Document Controller.

        This position will be part of the engineering design group for project management, and report to the project management manager.

      5. Estimated total value:
        Value excluding VAT: 7 500 000.00 NOK
      6. Information about lots:
        This contract is divided into lots: no
    2. Description
      1. Title:
      2. Additional CPV code(s):

      3. Place of performance:
        Main site or place of performance:


      4. Description of the procurement:

        The document controller will have the following responsibility and work assignments:

        — implement document control according the project need,

        — coordinate and ensure traceability of all technical documentation,

        — coordinate and ensure good flow of technical clarifications,

        — facilitate good interaction between the builder and contractor,

        — ensure effective and traceable communication between the builder and contractor,

        — structure and archive contract documentation,

        — guide and train the project team to know the tools and process for document control,

        — archive information as needed,

        — maintain and update the project documentation system,

        — other relevant assignments.

        The document control function shall ensure:

        — traceability of all documentation,

        — effective and structured document control process,

        — effective and traceable flow of documents between the builder and contractor.

        SUS2023 use the project management tool Pims365.

      5. Award criteria:
        Quality criterion - Name: Quality — competence of offered person / Weighting: 70
        Price - Weighting: 30
      6. Estimated value:
        Value excluding VAT: 7 500 000.00 NOK
      7. Duration of the contract, framework agreement or dynamic purchasing system:

        Start: 2018-04-01
        End: 2020-03-31
        This contract is subject to renewal: no
      8. Information about the limits on the number of candidates to be invited:
      9. Information about variants:
        Variants will be accepted: no
      10. Information about options:
        Options: yesDescription of options:

        The Contracting Authority has a unilateral option to extend the agreement for a further 2 years + 1 year. If the option is triggered, the Tenderer shall receive written notification at least 3 months prior to the expiry of the applicable agreement period.

      11. Information about electronic catalogues:

      12. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
  3. Section III
    1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
      2. Economic and financial standing:
        Selection criteria as stated in the procurement documents
      3. Technical and professional ability:
        Selection criteria as stated in the procurement documents
      4. Information about reserved contracts:
    2. Conditions related to the contract:
      1. Information about a particular profession:
      2. Information about staff responsible for the performance of the contract:
  4. Section IV
  5. Description:
    1. Type of procedure:
      Open procedure
    2. Information about a framework agreement or a dynamic purchasing system:
      Framework agreement with a single operator
    3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
    4. Information about negotiation:
    5. Information about electronic auction:
    6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: no
  6. Administrative information:
    1. Previous publication concerning this procedure:
    2. Time limit for receipt of tenders or requests to participate:
      Date: 2018-02-09
      Local time: 12:00
    3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
    4. Languages in which tenders or requests to participate may be submitted:
    5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
    6. Conditions for opening of tenders:
      Date: 2018-02-09
      Local time: 13:00
  1. Information about recurrence
    This is a recurrent procurement: no
  2. Information about electronic workflows
  3. Additional information
  4. Procedures for review
    1. Review body
      Contact person: 5805
    2. Body responsible for mediation procedures

    3. Review procedure
    4. Service from which information about the review procedure may be obtained

  5. Date of dispatch of this notice

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